Mock Audits | Proposal Mgmt. | Cost Proposals | Indirect Rates | Disclosure Stmt. | Internal Audits | Closeouts | Job Cost Acctg. | Other Services

Adequately supported audit trails lead to accurate proposal costs/prices.

Cost Proposal

Source Documents to Polished Volume
Whether you need organized input from diverse functions, the initial build-up of projected costs, or development of a special proposal (such as those for a claim, termination, or forward pricing rates) -- add the value of our diverse successes in proposal preparation. We bring a wealth of applicable knowledge to planning, creating, and adequately documenting proposals.

Capabilities
Calculation or recalculation of indirect rates is based on the increased volume anticipated by the subject award, unless forward pricing rates (negotiated with the Administrative Contracting Officer) are in place. Although final proposed rates are the responsibility of management, guidance and explanations help develop rates, which recoup all compliant costs as quickly as possible. Advice on supporting these rates and the exclusion of unallowable costs minimizes customer-audit time.

Future cash-outlays for commitments already in place are allowed on awards terminated for the convenience of the customer. This is unique to terminations and does not apply to costs absorbed on substituted jobs. Support demonstrates expenses unique to the terminated work, for goods or services not useable elsewhere.

Averaging labor rates by category builds the basis for proposed labor rates. The cost proposal is a best estimate; some employees will be transferred, terminated, and hired. Individual rates are used only for key employees, those for which substitution may not be made without customer approval. Advice on ways to support local and off-site rates, plus annual escalation, minimizes customer-audit time.

Pricing Material and Other Direct Costs uses: history for the same or similar items (in like quantities); newly acquired, competitive quotes; adequately detailed negotiation memoranda; and other justifications of sources and of prices.

A cost proposal submitted to the U.S. Government generally requires adequate cost and pricing data. To be adequate, cost and pricing data is supported by documentation, or an audit trail; information is gathered first, and the proposed costs built up, based on that information. Documentation shows compliance with the Federal Acquisition Regulations (FAR) and other solicitation/contract terms and conditions. Because the contractor certifies compliance, the burden of proof (that cost and pricing data is compliant with FAR and other terms and conditions) is on the contractor.