Accounting System | Cost Analysis | C P S R | Internal Audits | Proposal Pricing

Policy & procedure drafts, tailored to your programs - plus staff training to make sense of them - precede implementation of compliant audit trails.

Preparation for DCAA-approved Accounting System

Four Closely-held Small Businesses
In 2008, evaluated current internal controls, supporting documents, and procedures to determine operational changes required to attain DCAA approval of the shared accounting system. Drafted two dozen policies and procedures covering both for-profit (FAR 32.2) and non-profit (OMB A-122) compliance. Restructured the Chart of Accounts to include specifically unallowable costs. Extracted unallowable costs from vendor bills, including travel reimbursement requests, marking step-by-step calculations to segregate unallowable and unreasonable costs. Suggested specific examples of supporting documents – some with sample wording – to decrease the likelihood of questioned costs. Drafted new forms and accounts payable guidelines.

Small Defense Contractor
In 2007, drafted all policies and procedures for a small service business with federal government subcontracts. Created a new Chart of Accounts and established job cost accounting in QuickBooks™. Corrected employee/payroll setup for taxes and vacation accruals. Set up employees as vendors for non-payroll payments, to avoid overpayment of payroll taxes. Facilitated hiring a new accounting clerk. Drafted a Desk Guide to support the clerk in recording direct and indirect costs by job.

Small Non-profit
For a service business with a large, multi-year federal government cooperative agreement, restructured the accounting system. Created a job-cost based general ledger; wrote (OMB Circular A-122) compliant policies and procedures, which established adequate audit trails; and presented staff-seminar and (recorded) Intranet training to help implement new procedures. Subsequently, new growth options opened, including award of a new Navy contract.